Apartment Information Vendor & Sharing Agent

Apartment Information Vendor & Sharing Agent

Overview

An Apartment Information Vendor license allows you to engage in the business of claiming, demanding, charging, receiving, collecting, or contracting for the collection of a fee from a customer for furnishing information concerning the location and availability of real property, including apartment housing, which may be leased, rented, shared or sublet as a private dwelling, abode, or place of residence.

An Apartment Sharing Agent license allows you to, for a fee, arrange, conduct, coordinate, handle or cause meetings between a customer and the current owner or occupant of legally occupied real property, including apartment housing, who wishes to share that housing with one or more individuals as a private dwelling, abode or place of residence, but it shall not apply to any person who for another and for a fee, commission or other valuable consideration, supervises, organizes, arranges, coordinates, handles or is otherwise in charge of or responsible for the relocation of commercial or residential tenants from buildings or structures that are to be demolished, rehabilitated, remodeled or otherwise structurally altered.

Term of licensure is one year beginning November 1 and ending October 31 of the next year. If you apply within the one year cycle, your license will expire on October 31st.

laws, rules and regulations

Requirements

To apply for an Apartment Information Vendor license, you must establish and maintain a special interest-bearing account in the minimum amount of $5,000 in a branch of a national or state chartered banking institution having a place of business within the state, plus $2,500 for each licensed branch office. Additionally, an escrow account as prescribed by Title 19 NYCRR 190.2 must be submitted for approval.

To apply for an Apartment Sharing Agent license, you must establish and maintain a special interest-bearing account in the minimum amount of $2,500 in a branch of a national or state chartered banking institution having a place of business within the state, plus $1,250 for each licensed branch office.

In either case, the account must provide that moneys may not be withdrawn without the written consent of the Secretary of State. Monies will not be released until 6 months from the date of request.

Fees

There are no fees associated with your Apartment Information Vendor or Apartment Sharing Agent license.

Renew or Update

Renew Your License

You are eligible to renew your license 90 days prior to your license expiration date. Your license expiration date is printed on the license.

Renewal forms are mailed approximately 90 days prior to the license expiration date. Complete and submit the renewal form to the address on the form.

If you are eligible to renew your license and you have not received a renewal form, email the Division of Licensing Services and request a form. Your email must include your full name, mailing address, license type, unique identification number and expiration date of your license.

Update Your License

To update your personal name, business or residence address download, complete and submit the Change Notice (DOS-1473) to the address on the form.

To request a duplicate license certificate, complete and submit the Duplicate License/Registration Request (DOS-1508) to the address on the form.

Change Notice

Duplicate License/Registration Request

Apply

To apply for your Apartment Information Vendor or Apartment Sharing Agent license, submit a completed application to the NYS Department of State, Division of Licensing Services.

Credit Card Authorization Form

Contact Contact the Division of Licensing Services

Contact

Mailing Information:
NYS Department of State Division of Licensing Services
PO Box 22001
Albany NY 12201-2001


Please note: If you utilize express services or next day ground services such as UPS, Federal Express, DHL, etc. you should use the physical address of the building.

Albany Physical Address

Division of Licensing Services
1 Commerce Plaza 99 Washington Avenue, 6th Floor
Albany, NY 12231

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Phone Information:

General Information (518) 474-4429
Security Guard and Armored Car Guard Information (518) 474-7569

Call Center Representatives are available from 8:45am to 4:30pm Monday through Friday except on Legal Holidays.

Deaf, hard of hearing and speech-disabled callers, please use 7-1-1

For all other inquiries, email Licensing Services

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Visitor & Customer Service Center Information:

Below is a listing of Licensing Customer Service Centers and the hours of operation. All Customer Service Centers are following COVID-19 guidelines and all visitors are asked to abide by these guidelines. Please monitor this page for updates to office hours, guidelines and or any closures.

Albany: This office is open for all services. All visitors are asked to follow 
COVID guidelines.
NYS Department of State Division of Licensing Services
1 Commerce Plaza 99 Washington Avenue, 6th Floor
Albany, NY 12231


Customer Service hours: Monday - Friday 9:00 am - 4:30 pm

*Important note about Apostille and Certification of Authentication Services: Apostille and Certification of Authentication documents may be dropped off for processing. Customers may provide prepaid envelopes for priority returns. Priority appointments based on travel plans within two weeks may be scheduled at our Albany or New York City customer service office. For further information, please visit 
https://dos.ny.gov/apostille-or-certificate-authentication

Parking
Limited on street metered parking is available for 1 Commerce Plaza in Albany. The Office of General Services has various parking lots throughout downtown Albany which have limited visitor parking. To find out more information about the 
OGS lots, please visit their website.  
 

New York City: This office is open for all services with the exception of walk-in apostille processing. Apostilles will not be processed without a previously scheduled priority appointment. All visitors are asked to follow COVID guidelines.
NYS Department of State
Division of Licensing Services
123 William St. 2nd Fl. New York, NY 10038-3804

Customer Service hours: Monday - Friday 9:00am to 3:30pm

*Important note about Apostille and Certification of Authentication Services: Apostille and Certification of Authentication documents may be dropped off for processing. Customers may provide prepaid envelopes for priority returns. Priority appointments based on travel plans within two weeks may be scheduled at our Albany or New York City customer service office. For further information, please visit https://dos.ny.gov/apostille-or-certificate-authentication

 

Binghamton: This office is open for all services. All visitors are asked to follow COVID guidelines.
NYS Department of State
Division of Licensing Services
State Office Building
44 Hawley Street, Room 1506
Binghamton, NY 13901-4455
(518) 474-4429


Customer Service hours: Monday – Friday 9:00am to 3:00pm

 

Buffalo: This office is open for all services. All visitors are asked to follow COVID guidelines.
NYS Department of State
Division of Licensing Services
295 Main Street, 8th Floor, Suite 821
Buffalo, NY 14203
(518) 474-4429


Customer Service hours: Monday – Friday 9:00am to 3:00pm

 

Hauppauge: This office is open for all services. All visitors are asked to follow COVID guidelines.

NYS Department of State
Division of Licensing Services
State Office Building
250 Veterans Memorial Highway
Hauppauge, NY 11788-5519
(518) 474-4429


Customer Service hours: Monday – Friday 9:00am to 3:00pm

 

Utica: This office is closed until further notice.

NYS Department of State
Division of Licensing Services
State Office Building
207 Genesee Street Utica, NY 13501-2812
(518) 474-4429