Overview

A Document Destruction Contractor is anyone person, firm or corporation that owns or operates a business, the principal purpose of which is to destroy records containing personal identifying information for a fee and for whom the total cash price of all of his, her or its document destruction contract(s) exceeds five hundred dollars during any period of twelve consecutive months. It is the responsibility of licensees to understand the Document Destruction Contractor License Law.

Term of registration is two years

laws, rules and regulations 

Requirements

  • Submit a completed application and the required fee to the Department of State.
  • Proof of Fingerprint completion
  • A statement indicating the methods of document destruction utilized by the applicant
  • a statement indicating the length of time the applicant has been a document destruction contractor
  • any additional documentation requested in response to a specified question on the application

Fees

There are fees associated with a Document Destruction Contractor license. You may pay these fees by check or money order made payable to the Department of State or by MasterCard or Visa using a credit card authorization form. DO NOT SEND CASH. Application fees are nonrefundable. A $20 fee will be charged for any check returned by your bank.

  • $50 - Initial Application
  • $50 - Branch Office Application
  • $50 - Renewal
  • $88.75 - Fingerprinting Fee (payable to IDEMIA) - Effective January 1, 2022 the Fingerprint Fee will be $88.50
  • $10 - Change of Personal Name and/or Address (No fee is required if a name change is the result in a change of marital status)
  • $10 - Duplicate License/Registration Request

Renew or Update

Renew Your License

You are eligible to renew your license 90 days prior to your license expiration date. Your license expiration date is printed on the license.

Renewal forms are mailed approximately 90 days prior to the license expiration date. Complete and submit the renewal form to the address on the form.

If you are eligible to renew your license and you have not received a renewal form, email the Division of Licensing Services and request a form. Your email must include your full name, mailing address, license type, unique identification number and expiration date of your license.

Update Your License

To update your personal name, business or residence address download, complete and submit the Change Notice to the address on the form.

To request a duplicate license certificate, complete and submit the Duplicate License/Registration Request to the address on the form.

Change Notice

Duplicate License/Registration Request

Apply

To apply, submit a completed application to the NYS Department of State, Division of Licensing Services.

Licensee Search

Searches are limited to active licenses only. 

  • Search by ID Number (Unique ID or Registration Number)
  • Search by Name (last name, first name and optionally city/zip code/county)
  • Search by Business Name (business name and optionally city/zip code/county)

Every effort has been made to ensure that the information contained on this site is up to date and accurate. As the Department relies upon information provided to it, the information's completeness or accuracy cannot be guaranteed.

Please note that information pertaining to residence addresses is not included on this database. Such information is protected by privacy law.

FAQs

Can a document destruction contractor maintain a business address outside of NYS?

Yes. A business or branch office address can be out-of-state.

What does "Document Destruction" mean?

"Document Destruction" means the burning, pulverizing, or shredding of a record, or any action taken to render the personal identifying information contained on a record unreadable and incapable of reconstruction

What constitutes a "Document"?

A "Document" means any record kept, held, filed, produced or reproduced by, with or for a person or business entity, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, or computer tapes or discs.

What is considered "Personal Information" on a document?

"Personal Information" means any information concerning a natural person which, because of name, number, personal mark, or other identifier, can be used to identify such natural person.

What is considered "Personal Identifying Information" on a document?

"Personal Identifying Information" means personal information consisting of any information in combination with any one or more of the following data elements, when either the personal information or the data element is not encrypted, or encrypted with an encryption key that is included in the same record as the encrypted person information or data element: • social security number; • driver's registration number or non-driver identification card number; • mother's maiden name; • financial services account number or code; • savings, checking or debt account number or code; • automatic teller machine number or code; or • electronic serial number or personal identification number.

What is considered a "Personal Identification Number?"

A "Personal Identification Number" is any number or code which may be used alone or in conjunction with any other information to assume the identity of another person or access financial resources or credit of another person

Who is the contact person?

The contact person is any individual who has ownership in the Document Destruction Contractor business. This person must be a principal or officer of the business.

How do I apply for a branch office?

If you are a registered Document Destruction Contractor who wishes to maintain a branch office in addition to your principal place of business, you must file a Document Destruction

Contractor branch office application.

How do I add a principal or officer to an existing company?

Check the box on the application to add a new principal or officer to an existing company. Please provide the business name, business address and the additional principal or officer name and residence address in the spaces indicated with asterisks* on the application. In addition, proof of fingerprint completion must be submitted.

Contact Contact the Division of Licensing Services

Contact

Mailing Information:
NYS Department of State Division of Licensing Services
PO Box 22001
Albany NY 12201-2001


Please note: If you utilize express services or next day ground services such as UPS, Federal Express, DHL, etc. you should use the physical address of the building.

Albany Physical Address

Division of Licensing Services
1 Commerce Plaza 99 Washington Avenue, 6th Floor
Albany, NY 12231

___________________________________________________________________________________________________________________________

Phone Information:

General Information (518) 474-4429
Security Guard and Armored Car Guard Information (518) 474-7569

Call Center Representatives are available from 8:45am to 4:30pm Monday through Friday except on Legal Holidays.

Deaf, hard of hearing and speech-disabled callers, please use 7-1-1

For all other inquiries, email Licensing Services

___________________________________________________________________________________________________________________________

Visitor & Customer Service Center Information:

Below is a listing of Licensing Customer Service Centers and the hours of operation. All Customer Service Centers are following COVID-19 guidelines and all visitors are asked to abide by these guidelines. Please monitor this page for updates to office hours, guidelines and or any closures.

Albany: This office is open for all services. All visitors are asked to follow 
COVID guidelines.
NYS Department of State Division of Licensing Services
1 Commerce Plaza 99 Washington Avenue, 6th Floor
Albany, NY 12231


Customer Service hours: Monday - Friday 9:00 am - 4:30 pm

*Important note about Apostille and Certification of Authentication Services: Apostille and Certification of Authentication documents may be dropped off for processing. Customers may provide prepaid envelopes for priority returns. Priority appointments based on travel plans within two weeks may be scheduled at our Albany or New York City customer service office. For further information, please visit 
https://dos.ny.gov/apostille-or-certificate-authentication

Parking
Limited on street metered parking is available for 1 Commerce Plaza in Albany. The Office of General Services has various parking lots throughout downtown Albany which have limited visitor parking. To find out more information about the 
OGS lots, please visit their website.  
 

New York City: This office is open for all services with the exception of walk-in apostille processing. Apostilles will not be processed without a previously scheduled priority appointment. All visitors are asked to follow COVID guidelines.
NYS Department of State
Division of Licensing Services
123 William St. 2nd Fl. New York, NY 10038-3804

Customer Service hours: Monday - Friday 9:00am to 3:30pm

*Important note about Apostille and Certification of Authentication Services: Apostille and Certification of Authentication documents may be dropped off for processing. Customers may provide prepaid envelopes for priority returns. Priority appointments based on travel plans within two weeks may be scheduled at our Albany or New York City customer service office. For further information, please visit https://dos.ny.gov/apostille-or-certificate-authentication

 

Binghamton: This office is open for all services. All visitors are asked to follow COVID guidelines.
NYS Department of State
Division of Licensing Services
State Office Building
44 Hawley Street, Room 1506
Binghamton, NY 13901-4455
(518) 474-4429


Customer Service hours: Monday – Friday 9:00am to 3:00pm

 

Buffalo: This office is open for all services. All visitors are asked to follow COVID guidelines.
NYS Department of State
Division of Licensing Services
295 Main Street, 8th Floor, Suite 821
Buffalo, NY 14203
(518) 474-4429


Customer Service hours: Monday – Friday 9:00am to 3:00pm

 

Hauppauge: This office is open for all services. All visitors are asked to follow COVID guidelines.

NYS Department of State
Division of Licensing Services
State Office Building
250 Veterans Memorial Highway
Hauppauge, NY 11788-5519
(518) 474-4429


Customer Service hours: Monday – Friday 9:00am to 3:00pm

 

Utica: This office is closed until further notice.

NYS Department of State
Division of Licensing Services
State Office Building
207 Genesee Street Utica, NY 13501-2812
(518) 474-4429