Notary Public
SHARE

Executive Order: Electronic Notarization

ALERT: As part of Executive Order 202.7, electronic notarization is permitted under the following circumstances:

Any notarial act that is required under New York State law is authorized to be performed utilizing audio-video technology provided that the following conditions are met:

  • The person seeking the Notary's services, if not personally known to the Notary, must present valid photo ID to the Notary during the video conference, not merely transmit it prior to or after;
  • The video conference must allow for direct interaction between the person and the Notary (e.g. no pre-recorded videos of the person signing);
  • The person must affirmatively represent that he or she is physically situated in the State of New York;
  • The person must transmit by fax or electronic means a legible copy of the signed document directly to the Notary on the same date it was signed;
  • The Notary may notarize the transmitted copy of the document and transmit the same back to the person; and
  • The Notary may repeat the notarization of the original signed document as of the date of execution provided the Notary receives such original signed document together with the electronically notarized copy within thirty days after the date of execution.
  • The Executive Order has been extended to June 9, 2021.

 

Contact Executive Order - Extending Expiration Date of License

Executive Order – Extending expiration date of license

Effective March 27, 2020, pursuant to Executive Order 202.11, any license issued by the Division of Licensing Services or New York State Athletic Commission, that expires after that date, shall remain in effect until June 9, 2021. Further, the Appraisal Subcommittee of the Federal Financial Institutions Examination Council, has advised that appraisers within New York have been granted a 90-day deferment for meeting continuing education requirements. Any license holder that is eligible to renew and does not need the extension is encouraged to do so; all other license holders may rely on the above extensions. IF YOU ARE HAVING DIFFICULTY FINDING AN AVAILABLE CONTINUING EDUCATION COURSE, PLEASE CONTACT THE DEPARTMENT AT (518) 474-4429. ALL REQUIRED CONTINUING EDUCATION MUST BE COMPLETED ON OR BEFORE June 9, 2021.

Please note licensees who submit a renewal after the expiration date printed on their license but by June 9, 2021 will see a change in their license term dates upon renewal, however, our office will maintain a record of the EO extension and your license will considered continuous licensure for this period.

Overview

Notaries Public are "commissioned" (i.e., licensed) by the Secretary of State. Notarial functions include:

  • administering oaths and affirmations;
  • taking affidavits and depositions;
  • receiving and certifying acknowledgments or proof of such written instruments as deeds, mortgages and powers of attorney; and;
  • demanding acceptance or payment of foreign and inland bills of exchange, promissory notes and obligations in writing, and protesting the same for non-payment

Many banks, law offices and other institutions which deal in financial or real property transactions employ individuals who are commissioned as Notaries Public. It is the responsibility of licensees to understand the Notary Public Law.

Term is commission is four years

laws, rules and regulations 

Requirements

  • Submit a completed application and the required fee to the Department of State.
  • pass the New York State notary public examination. NYS Attorneys and court clerks of the Unified Court System are exempt from the examination.
  • be a citizen or permanent resident alien of the United States
  • be a resident of New York State or have an office or place of business in New York State.

Fees

There are fees associated with your Notary Public commission. You may pay these fees by check or money order made payable to the Department of State or by MasterCard or Visa using a credit card authorization form. DO NOT SEND CASH. Application fees are nonrefundable. A $20 fee will be charged for any check returned by your bank.

  • $60 - Initial Application
  • $60 - Renewal (payable to the County Clerk's office)
  • $15 - Written Exam
  • $10 - Change of Personal Name and/or Address (No fee is required if a name change is the result of a change in marital status)
  • $10 - Duplicate License/Registration Request

Written Exam

NYS Attorneys and court clerks of the Unified Court System are exempt from the examination.

Examination Information and Schedule:

Albany, Rochester and Utica

Binghamton, Buffalo, Hauppauge, Franklin Square, New York, Pomona and Syracuse 

Exam Candidate COVID-19 Mandatory Checklist

Renew or Update

Renew Your License

You are eligible to renew your license 90 days prior to your license expiration date. Your license expiration date is printed on the license.

Renewal forms are mailed approximately 90 days prior to the license expiration date. Complete and submit the renewal form to the County Clerk where you are commissioned within 6 months of the expiration date.

If you are eligible to renew your license and you have not received a renewal form, visit the County Clerk’s Office in which you are commissioned or email the Division of Licensing Services and request a form. Your email must include your full name, mailing address, license type, unique identification number and expiration date of your license.

Update Your License

To update your personal name, business or residence address download, complete and submit the Change Notice to the address on the form.

To request a duplicate license certificate, complete and submit the Duplicate License/Registration Request to the address on the form.

Change Notice

Duplicate License/Registration Request

Apply

To apply for a Notary Public commission, submit a completed application to the NYS Department of State, Division of Licensing Services.

 

Notary Public Application

Special Testing Arrangements Request

Credit Card Authorization Form

Licensee Search

Searches are limited to active licenses only. 

  • Search by ID Number (Unique ID or Registration Number)
  • Search by Name (last name, first name and optionally city/zip code/county)
  • Search by Business Name (business name and optionally city/zip code/county)

Every effort has been made to ensure that the information contained on this site is up to date and accurate. As the Department relies upon information provided to it, the information's completeness or accuracy cannot be guaranteed.

Please note that information pertaining to residence addresses is not included on this database. Such information is protected by privacy law.

FAQs

Who is exempt for taking the notary public examination?

An individual who is currently a member of the New York State Bar or a court clerk of the Unified Court System, appointed to that position after taking a Civil Service promotional examination in the court clerk series of titles, while not exempt from the application fee, may be appointed a notary public without an examination.

Can a person convicted of a criminal offense become a notary public?

Generally, a person convicted of felony cannot be appointed as a notary public. Also, certain misdemeanors are considered disqualifying. However, should a person convicted of any crime obtain an executive pardon, a certificate of relief from disabilities, or a certificate of good conduct from the parole board, he or she may be considered for appointment.

What has the County Clerk's office to do with notaries?

Notaries Public are commissioned in their counties of residence. After receiving and approving an applicant for a notary public commission, the Secretary of State forwards the commission, the original oath of office and the signature of the notary public to the appropriate county clerk. The county clerk maintains a record of the commission and signature. The public may then access this record and verify the "official" signature of the notary at the county clerk's office.

Does a notary public receive any form of identification or license?

A newly appointed notary public will receive an identification card within four to six weeks of the date that the Division of Licensing Services receives his or her application. The identification card will indicate the notary's name, address, county and commission term. A reappointed notary will receive a replacement identification card from the Department of State within six to eight weeks of the date the county clerk receives his or her renewal application.

May a notary public charge for administering an oath or affirmation or for taking an acknowledgment or proof or execution?

A notary public may charge a fee of $2.00 for administering an oath or affirmation or for taking an acknowledgment or proof of execution. Unless otherwise authorized by law, a notarial fee may not exceed this amount.

What happens if my document was notarized by a person who purported to be a notary public, but was not?

Generally, section 142-a of the Executive Law provides that a document notarized by a person who was not commissioned as a notary public will not be deemed invalid because of that fact. If you find yourself in a situation where you think this may be of importance, you should contact your attorney.

In addition to my residence address, should I provide you with my business address on my notary application?

The notary application address is subject to disclosure under the Freedom of Information Law and if an applicant does not want their residence address released, they may also provide our office with a business address for disclosure purposes only.

How do I change my name or address on my license?

If you have changed your name or address, you may submit a change of personal name or address form along with a $10 fee. (The $10 fee is not required if the individual name change is the result in change of marital status) You may also change your name upon renewal of your license/registration. You must provide proof of your name change, e.g. a copy of one of the following: court order changing your name; marriage certificate; driver's license, or a non-driver's ID card; valid passport; or immigration documents. Please note: A new ID card will not be issued to you following a change of name during the course of your commission, as you must continue to notarize using the name under which you were commissioned throughout the remainder of your term.

What name should I sign on the renewal application?

If you are changing or have changed your name, you should use your new name when signing your renewal application.

Are there any legal memoranda for Notaries Public?

Yes. Legal Memoranda

Contact

Visitor Information: Please monitor this page for updates to office closures.

Out of an abundance of caution and in line with recent guidance issued by the Center for Disease Control and New York State, In Person Customer Services Centers are currently closed due to COVID-19. All customers should call (518) 474-4429. Call Center Representatives are available from 8:45am to 4:30pm Monday through Friday except on Legal Holidays.

Mailing Information:

Albany Mailing Address
NYS Department of State
Division of Licensing Services
P.O. Box 22001
Albany, NY 12201-2001

To ensure prompt delivery of your mail, it is important that you utilize the above mailing address.

Please note: If you utilize express services or next day ground services such as UPS, Federal Express, DHL, etc. you should use the physical address of the building.
The physical address of the Albany location is:

Albany Physical Address
Division of Licensing Services
1 Commerce Plaza
99 Washington Avenue, 6th Floor
Albany, NY 12231


Phone Information:

General Information (518) 474-4429
Security Guard and Armored Car Guard Information (518) 474-7569

Call Center Representatives are available from 8:30am to 4:30pm Monday through Friday except on Legal Holidays.

Deaf, hard of hearing and speech-disabled callers, please use 7-1-1

For all other inquiries, email Licensing Services


Visitor Information:

Parking
Limited on street metered parking is available for 1 Commerce Plaza in Albany. The Office of General Services has various parking lots throughout downtown Albany which have limited visitor parking. To find out more information about the OGS lots, please visit their website. 

Albany: This office is closed until further notice
NYS Department of State
Division of Licensing Services
1 Commerce Plaza
99 Washington Avenue, 6th Floor
Albany, NY 12231
(Customer Service hours 9:00am - 4:30pm)

New York City: This office is closed until further notice
NYS Department of State
Division of Licensing Services
123 William St. 2nd Fl.
New York, NY 10038-3804
(Licensing Services customer service hours 9:00am to 4:30pm)
(Apostille/Certification of Authentication customer service hours 9:00am to 3:30pm)

Binghamton: This office is closed until further notice
NYS Department of State
Division of Licensing Services
State Office Building 44 Hawley Street, Room 1506
Binghamton, NY 13901-4455
(518) 474-4429 (customer service hours 9:00am to 3:00pm)

Buffalo: This office is closed until further notice
NYS Department of State
Division of Licensing Services
65 Court Street, Room 208
Buffalo, NY 14202-3471
(518) 474-4429 (customer service hours 9:00am - 3:00pm)

Hauppauge: This office is closed until further notice
NYS Department of State
Division of Licensing Services
State Office Building
250 Veterans Memorial Highway
Hauppauge, NY 11788-5519
(518) 474-4429 (customer service hours 9:00am to 3:00pm)

Utica: This office is closed until further notice
NYS Department of State
Division of Licensing Services
State Office Building
207 Genesee Street
Utica, NY 13501-2812
(518) 474-4429 (customer service hours 9:00am to 3:00pm)